If you want to take your technical writing skills to a professional level, then these fundamental principles will help you out. Apply them in your writing and observe some amazing results. I’ll also suggest some courses for technical writing (even free). So, stay with me.

#1 Good Grammer

From a technical document, the readers are looking for valuable information. But if they find out grammatical mistakes there, then it’s hard for them to believe the information shared in that document.

Good grammar is always key to building the authority of your document and makes a positive impact on readers.

#2 Punctuation

The readers expect that a technical document must be quoted in proper and professional English. If the punctuation of the sentence is wrong, then sometimes it changes the whole meaning of the sentence.

The sentences’ punctuation is as essential as grammar to share exactly what you want to share with your readers.

#3 Clarity

Your technical documentation piece must be clear to the audience. This means it must not confuse the readers in any way. You must focus on providing only one and, preferably, the most effective solution to their problem.

If you shared too many options in your document, then it generates confusion in the reader about which way they should go.

#4 Understand the Audience

Before the start of the technical writing process, you must understand and know well your audience. If you already know what your readers are looking for, it would be easy for you to provide them with the true value of your content.

So, always keep in mind what kind of audience you have.

#5 Proper Formating

If you want to provide a professional look to your document, formatting is necessary. All of your content should be placed in proper headings and subheadings.

It is crucial to provide a professional look to your documentation. Remember that proper formatting helps the readers navigate through your document with ease.

#6 Focus on the Tone

The tone is the written style via which your readers interact with you - as the writer. If you use a friendly and positive tone to your writing, readers feel as if they are listening to someone who understands them well.

To build up trust with your audience, your writing style and the tone you use will be primary factors.

#7 Share True Facts

If you don’t apply this one in your document, then all the other one mentioned above is a complete waste. Real facts are the basis of a technical document. If your reader can’t get truthful information, then the grammar, punctuation, formatting, and tone are useless.

First, gather the true information related to the topic, then start writing on it to keep the other principles in your mind.

If you really take technical writing seriously, check out these fantastic technical writing courses by the JPDocu School of Technical Writing and advance in your technical writing career.


Sumeet Rana is an engineering student and a freelancer on Upwork.

As part of JPDocu School of Technical Writing, he shares his passion and experiences providing writing services, website design, and website management. Feel free to reach out to him via Upwork.